Rates, 2026
What should a captioner or transcriptionist charge in a smaller market?
About $200 a day for a captioner or transcriptionist who is working and booked in a smaller US market. $150 in the first years, $250 when senior. Captioning a piece runs about $125. Also called: transcriptionist, subtitler.
Other markets: New York or LA · a major city · remote
First years
$150
a day · $20 an hour
Working, booked
$200
a day · $25 an hour
Senior, sought after
$250
a day · $30 an hour
The rate card, working level
- Day rate$200 per day
- Hourlyfor anything that does not fit a day$25 per hour
- Captioning a piece$125 per project
Sold a project fee, by the hour. The outcome is the unit; the day rate is for when a client wants your time instead.
What to charge for each thing
Ranges for a smaller US market: the low end is the first years, the high end is senior. Working and booked sits in the middle.
- Captions, per video minute$1.5 to $3.5 per minute
- Transcription, per audio minute$1 to $3 per minute
- Translated subtitles, per video minute$4 to $10 per minute
- Rush, same day50 to 100% of the fee
How the number is made
Captions, subtitles and transcriptions at this level in this market day at about $200 ($200 to $400 in New York and LA). Put in the year you actually want on the perfect price page and the number moves with it.
Captioning a piece runs $50 to $300 and takes about 2 hours of your time; at your hourly that is $50. The number is the higher of the two, because the client is buying the outcome, not the hours.
Questions
- What is a fair day rate for a captioner or transcriptionist in a smaller US market?
- About $200 a day for someone working and booked, $150 in the first years, $250 when senior and sought after. Half days usually run 60% of the day.
- How much is captioning a piece?
- $125 at a working level in this market. The client is buying the outcome, so the price is the higher of what the market pays for it and what your hours in it are worth.
- Are these rates a rule?
- No. They are US 2026 ranges for the role, placed by level and moved for the market. What a client actually paid you beats all of it. The tool has a box for that, and it wins.
Your number, in five seconds.
Pick your level and market, get a card you can send the next client who asks. Then RostrLab quotes, papers, invoices and chases every job with it: free for 14 days, $29 a month, never a cut.
More in video and animation
video editormotion designer3D artistcoloristVFX artistvideographerdrone operator